File once
Keep one controlled record and link to it from evidence maps or trackers.
Apprentice Management System Guide
Know the Standard.
Know the Standard.
Follow the process.
Start with what you are responsible for, follow the apprentice journey, or explore the complete folder structure. Every route leads to the same controlled source.
Explore the system
Choose the view that matches your task
Role-led onboarding
What do you do?
Select a role to see its system duties, recurring checks and the areas it touches most.
One person may hold more than one role. Accountability and access must still be recorded.
Controlled structure
Where does this record belong?
Search by document or task, or expand the map. Select any folder for its purpose, owner, filing rule and documentation checklist.
Apprentice record lifecycle
Eight stages. One traceable story.
Select a stage to see the required action, owner focus and linked record locations.
1/ 8
Use every time
Four habits keep the AMS inspection-ready.
Name clearly
Use the document date and approved naming pattern—not “latest” or “final final”.
Protect detail
Put safeguarding, medical and highly sensitive records in the restricted area.
Close the loop
Follow reviews and actions through; filing a record is not the same as resolving it.